{"id":5609,"date":"2016-03-24T20:58:18","date_gmt":"2016-03-24T20:58:18","guid":{"rendered":"http:\/\/learning2.pcrecruiter.net\/?p=5609"},"modified":"2025-08-07T16:56:29","modified_gmt":"2025-08-07T16:56:29","password":"","slug":"database-outgoing-mail-setup","status":"publish","type":"docs","link":"https:\/\/learning.pcrecruiter.net\/site\/docs\/communication\/database-outgoing-mail-setup\/","title":{"rendered":"Database Outgoing Mail Setup"},"content":{"rendered":"\n<p>In some situations&nbsp;PCRecruiter needs to send an email notifications that come &#8216;from the system&#8217; rather than a specific user. For example, notifying a user when someone applies to a position. PCR&nbsp;requires a valid outgoing email account to use for sending these sorts of emails. To set this up:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Click the System on the Main Toolbar.<\/li>\n\n\n\n<li>Click Email Setup.<\/li>\n\n\n\n<li>Click Outgoing Mail Settings<\/li>\n<\/ol>\n\n\n\n<p>If you are using a <strong>GOOGLE<\/strong> or <strong>MICROSOFT<\/strong> email server\/account:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Use the buttons provided to authenticate your account.<\/li>\n\n\n\n<li>Use the\u00a0<strong>Test Connection<\/strong> button to verify that the account information is correct before saving.<\/li>\n<\/ol>\n\n\n\n<p>If you are <em>NOT<\/em> using Google or Microsoft, complete these items:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>SMTP Server Name: Port:<\/strong> This box should be filled in with the SMTP server info from your email provider. If a specific port number is required, it can be placed after a colon at the end of the name. (ex:\u00a0smtp.gmail.com:465 or\u00a0smtp.office365.com:587). If your SMTP Server box contains <em>127.0.0.1<\/em>, this means that you are using the PCRecruiter hosting servers as an outgoing mail server. While this is functionally acceptable, it can negatively impact email delivery and is not recommended.<\/li>\n\n\n\n<li><strong>SMTP Server User Name:<\/strong> The login for the email account you plan to use. In many cases, the email address is the user name.<\/li>\n\n\n\n<li><strong>SMTP Server Password:<\/strong> The password that goes with the email account.<\/li>\n\n\n\n<li><strong>System Administrator Email:<\/strong> This is the email that will be used as the &#8220;from&#8221; address on automated emails. You may simply enter an email address alone, or enter the &#8216;from name&#8217; followed by the email address in &lt; angle brackets &gt;.<\/li>\n\n\n\n<li>Please note that these items should be filled in with the username and password for a valid email account, not your PCRecruiter account login and password. If you are unsure of your email server or login details, contact your company&#8217;s email administrator.<\/li>\n\n\n\n<li>Use the\u00a0<strong>Test Connection<\/strong> button to verify that the account information is correct before saving.<\/li>\n<\/ul>\n\n\n\n<p>Optional settings on this screen which you will generally ignore.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Mail Type: This is generally left on &#8220;PCRMail&#8221;. If switched to &#8220;Default,&#8221; any email links clicked in the system will open a blank mail in the user&#8217;s default email account rather than using PCR&#8217;s own email sending screens.<\/li>\n\n\n\n<li>Free Email Site: This is a deprecated feature and should be left on the default &#8220;None&#8221; setting.<\/li>\n\n\n\n<li>Delay Between Emails: Some servers will reject emails sent to closely in succession. In these cases, a number can be entered into this box to force a delay between connections. The maximum is 12000 (or 12 seconds). <\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>In some situations&nbsp;PCRecruiter needs to send an email notifications that come &#8216;from the system&#8217; rather than a specific user. For example, notifying a user when someone applies to a position. PCR&nbsp;requires a valid outgoing email account to use for sending these sorts of emails. To set this up: If you are using a GOOGLE or&hellip; <a class=\"more-link\" href=\"https:\/\/learning.pcrecruiter.net\/site\/docs\/communication\/database-outgoing-mail-setup\/\">Continue reading <span class=\"screen-reader-text\">Database Outgoing Mail Setup<\/span><\/a><\/p>\n","protected":false},"author":13,"featured_media":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"pcr-menu-id":[],"footnotes":""},"doc_category":[70,44],"doc_tag":[],"knowledge_base":[25],"class_list":["post-5609","docs","type-docs","status-publish","hentry","doc_category-communication","doc_category-configuration","knowledge_base-nine","entry"],"year_month":"2026-04","word_count":427,"total_views":"1647","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"PCRecruiter","author_nicename":"arothman","author_url":"https:\/\/learning.pcrecruiter.net\/site\/author\/arothman\/"},"doc_category_info":[{"term_name":"Communication","term_url":"https:\/\/learning.pcrecruiter.net\/site\/docs\/nine\/communication\/"},{"term_name":"Configuration","term_url":"https:\/\/learning.pcrecruiter.net\/site\/docs\/nine\/configuration\/"}],"doc_tag_info":[],"knowledge_base_info":[{"term_name":"PCRecruiter 9","term_url":"https:\/\/learning.pcrecruiter.net\/site\/docs\/nine\/","term_slug":"nine"}],"knowledge_base_slug":["nine"],"_links":{"self":[{"href":"https:\/\/learning.pcrecruiter.net\/site\/wp-json\/wp\/v2\/docs\/5609","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/learning.pcrecruiter.net\/site\/wp-json\/wp\/v2\/docs"}],"about":[{"href":"https:\/\/learning.pcrecruiter.net\/site\/wp-json\/wp\/v2\/types\/docs"}],"author":[{"embeddable":true,"href":"https:\/\/learning.pcrecruiter.net\/site\/wp-json\/wp\/v2\/users\/13"}],"replies":[{"embeddable":true,"href":"https:\/\/learning.pcrecruiter.net\/site\/wp-json\/wp\/v2\/comments?post=5609"}],"version-history":[{"count":3,"href":"https:\/\/learning.pcrecruiter.net\/site\/wp-json\/wp\/v2\/docs\/5609\/revisions"}],"predecessor-version":[{"id":13863,"href":"https:\/\/learning.pcrecruiter.net\/site\/wp-json\/wp\/v2\/docs\/5609\/revisions\/13863"}],"wp:attachment":[{"href":"https:\/\/learning.pcrecruiter.net\/site\/wp-json\/wp\/v2\/media?parent=5609"}],"wp:term":[{"taxonomy":"doc_category","embeddable":true,"href":"https:\/\/learning.pcrecruiter.net\/site\/wp-json\/wp\/v2\/doc_category?post=5609"},{"taxonomy":"doc_tag","embeddable":true,"href":"https:\/\/learning.pcrecruiter.net\/site\/wp-json\/wp\/v2\/doc_tag?post=5609"},{"taxonomy":"knowledge_base","embeddable":true,"href":"https:\/\/learning.pcrecruiter.net\/site\/wp-json\/wp\/v2\/knowledge_base?post=5609"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}