---
title: Send an Email
description: "Once you have configured your [Email Alias](https://learning.pcrecruiter.net/site/docs/communication/user-outgoing-email-setup/), you can send emails directly from PCRecruiter. You'll find email icons throughout the system. The instructions below are specifically about sending email from a Name record, but the same general principles apply for…"
url: "https://learning.pcrecruiter.net/site/docs/communication/send-email/"
updated: "2026-09-25"
category: Communication
---

# Send an Email

Once you have configured your [Email Alias](https://learning.pcrecruiter.net/site/docs/communication/user-outgoing-email-setup/), you can send emails directly from PCRecruiter. You'll find email icons throughout the system. The instructions below are specifically about sending email from a Name record, but the same general principles apply for the Email screens elsewhere in PCR.

1. Open the record you would like to send an email to.
2. Locate the **Email Address** field.
3. Click the Email () icon to open the Compose Email Window.

There are four sections within this screen:

- **Email**
  - From — Select from your [Email Aliases](https://learning.pcrecruiter.net/site/docs/communication/user-outgoing-email-setup/) as defined under System > Email Setup
  - To / CC / BCC — Enter the recipient(s). The Email icon at the right of these fields will allow you to search for recipients within the database by Last/First Name, or to use a Rollup as an Address Book (see the 'gear' icon within the Email Search popup to select lists).
- **Send Options**
  - Meeting Request — attaches an .ics format calendar invite (not supported by all email clients)
  - Return Receipt — includes a request to be notified when read (not supported by all email clients)
  - Importance — Designates importance of the email (not supported by all email clients)
  - Attach Profile — Inserts a generic link to open and fill out a [Profile Form](https://learning.pcrecruiter.net/site/docs/profile-forms/using-profiles-externally/) at the top of the email. Note: This will be added after the mail has been sent and will not be visible while composing.
  - Private Email — Check this box to send the email without logging an Activity
  - Combine into PDF — Check this box to convert all attached documents into a single PDF when sending. Click 'Preview' to see the PDF in advance.
- **Attachments** — Use this panel to attach one or more documents from your computer to the email.
- ****PCR** Files** — Use this panel to choose Global, Name, or Company attachments related to the record to add to the email.[https://learning.pcrecruiter.net/site/wp-content/uploads/sites/2/2016/03/email_individual_record.png](https://learning.pcrecruiter.net/site/wp-content/uploads/sites/2/2016/03/email_individual_record.png)

### Saved Drafts

The **Save Draft** button at the bottom of the email composition screen sends the email to the 'Drafts' folder within the [PCR Mail Client](https://learning.pcrecruiter.net/site/docs/communication/using-pcrmail/). To access the draft:

1. Click the **gear** icon at the top right corner of PCRecruiter.
2. Select **Email** to open the PCR Mail Client.
3. Expand the **Personal** folder in the folder list by clicking the plus sign to the left of it.
4. Select the **Drafts** subfolder.
5. Click on the email to open it. From here, proceed as normal to edit or send.