---
title: History Collection
description: "Every Name Record has a section called History used to store a person’s credentials. Use this area to define the fields used while collecting credentials. History is commonly used to: - Collect credentials via an emailed application (created using PCR…"
url: "https://learning.pcrecruiter.net/site/docs/augmenting-records/history-collection/"
updated: "2026-09-25"
category: Augmenting Records
---

# History Collection

Every Name Record has a section called History used to store a person’s credentials. Use this area to define the fields used while collecting credentials. History is commonly used to:

- Collect credentials via an emailed application (created using PCR [Profiles](https://learning.pcrecruiter.net/site/docs/profile-forms/creating-profiles/))
- Collect credentials via online application (must use [PCRecruiter Web Extension](https://learning.pcrecruiter.net/site/docs/web-extensions/configuring-candidate-extensions/) Add On)

The types of credentialing PCR may collect are: Work History, References, Licenses, Education, and Military Service.  These items can only be searched using Advanced Name Search and are not available for reporting.

### Configuring History Fields

1. Click the **System** icon on the Main Toolbar.
2. Click **Database Setup**.
3. Click **History Fields**.
4. Select the type of credentialing to configure.
5. Under Field List, use the **Field Value** dropdowns to select from a set list of the fields. Custom fields are not supported.
6. Override the display **Field Label** (OPTIONAL). It is not recommended to change the purpose of the field.
7. Select if the field should be required for external (candidates) or internal users.
8. Some fields offer **Dropdown Values**. Use this link to configure options for the dropdown.
9. Under **Web Extension** and **Profile Settings**, you can set the number of required credentials.
10. Click the **Save** action icon.

### Adding History from a Name Record

History information can be collected from any Name Record in PCRecruiter.

1. Open a Name Record and click the **History** navigation tab
2. Select the type of credential to add by clicking the charm to the left (Work History, Education, References, Licensing, Military Service)
3. Click the **Add History** icon from the action menu dropdown
4. Enter the details
5. **Save**